Pioneering Virtual & Hybrid Event Production Models

Connecting Beyond Borders

Emazing demonstrated remarkable foresight and technical leadership by pioneering complex virtual and hybrid event solutions in Nepal, particularly when the COVID-19 pandemic necessitated new modes of engagement. This adaptability showcased Emazing's ability to lead with innovative solutions even in crisis.

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EVENT DETAILS

Challenge (NIS 2024): Efficiently managing registrations for a flagship international government summit where attendee numbers significantly exceeded initial expectations (over 3000 actual registrations versus the 800 initially contracted for the specific registration component managed by Emazing). The event involved high-profile international delegates requiring a seamless experience.

Emazing's Solution (NIS 2024): Deployed their proprietary Emazing Event App suite, featuring a robust QR-code based online registration system and on-site self-check-in booths. The system, designed for scalability, handled the surge in registrations smoothly. Emazing had proactively warned the organizers about potential overflow, demonstrating foresight. This solution directly highlights the power of the proprietary Event App.

Impact (NIS 2024): The registration process was handled smoothly, ensuring a professional and efficient experience. Client feedback acknowledged Emazing's crucial role: "Yes emazing did warn us about this issue many times. had it not been for emazing and their experiese it would have been a total mess. thank god we selected emazing." Emazing has been a key partner for multiple editions of the Nepal Investment Summit (2017, 2019, 2024), providing comprehensive event management, technical production, digital solutions, and meticulous planning, including detailed venue layouts.

1. Nepal’s "first-ever virtual product launch" (Yamaha Ray ZR 125 FI)

When physical events were rendered impossible during the height of the COVID-19 pandemic, Emazing executed what was claimed as Nepal’s first entirely virtual product launch. Refusing to compromise on impact, Emazing transformed the challenge of a no-physical-audience scenario into an opportunity, utilizing "massive graphics" and advanced Computer Graphics (CG) to create "one of the grandest looking virtual stages ever," ensuring the launch's impact was undiminished and resonated powerfully with its online audience.

2. Nepal's "first biggest live hybrid event" (NSJF Pulsar Sports Award 2076)

To ensure the continuity of Nepal's largest sports awards while navigating severe COVID-19 restrictions, Emazing engineered a groundbreaking live hybrid event. This involved a large professional chroma key (green screen) studio setup with a fully virtual stage design, allowing only a few key guests and award nominees to attend physically under strict health protocols. The wider audience participated virtually via Zoom, and the event was broadcast live across all major Nepali television channels and YouTube. Importantly, Emazing ensured that in-venue guests experienced the full, integrated virtual production via multiple large TV screen displays, not just the raw green screen performance, showcasing a sophisticated understanding of virtual production and audience experience. Emazing noted this was "probably the one and only such large scale show that ran in hybrid model that was live" in Nepal at that time.

3. Integrated Hybrid Capabilities

Beyond these pioneering events, Emazing also seamlessly integrates hybrid elements into traditionally physical events when needed. Examples include using Microsoft Teams to expand participation for the IBN 12th Anniversary due to limited venue space, and managing multiple parallel virtual sessions with live streaming for conferences like ICNR 2021.

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EVENT DETAILS

2. Bankers’ Meet 2024 – Objective: Establishing as a “Must-Attend” Premier Event

Challenge: Building on the respect gained, the new objective was to transform the Bankers’ Meet into an event that Nepal’s banking CEOs would actively desire to attend, enhancing its prestige.

Emazing’s Engineered Solution: Renowned international FinTech futurist Brett King was secured as the keynote speaker. To make a familiar venue feel unique, Emazing introduced Nepal’s “first” 360-degree cylindrical LED screen (12ft diameter, 8ft high) in the pre-function area, displaying “high-tech holographic style animation.” The main hall featured luxurious sofa seating in F1Soft’s brand colors for all 200 guests, with custom side tables and lampshades intricately wired to the main event light mixer, dimming in sync with stage lights for a dramatic opening.

Impact: A VIP guest commented, “I have been to hundred of event in this venue. i never imagined that the hall could be setup in such a way.” F1Soft expressed their delight: “You guys never fail to amaze us.”

3. Bankers’ Meet 2025 – Objective: Grandeur on a Budget & Resilience in Crisis

Challenge: Maintain or exceed previous impact despite a limited budget, at a new venue with a high ceiling, and an extremely tight one-night setup window.

Emazing’s Engineered Solution: A massive 70ft by 14ft neoclassical structure was conceived as the stage backdrop, constructed from lightweight thermocol. To achieve precision for projection mapping under budget and time constraints, Emazing innovatively designed and built their own hot-wire CNC machine. An LED screen was seamlessly integrated. CRISIS: Moments before commencement, the main power generator failed, followed by the primary backup proving insufficient. Despite having a “backup for the backup,” Emazing’s team, demonstrating extraordinary composure and resourcefulness, immediately mobilized and installed an additional, more powerful generator. This instance is a particularly compelling mini-story of competence under extreme pressure.

Impact: The event proceeded flawlessly with only a 15-minute delay. The neoclassical structure and projection mapping delivered the intended “jaw-drop” impact. F1Soft expressed immense relief: “We were so scared when the generator failed. But after that it was flawless. Thank you.”