IBN 12th Anniversary (Investment Board Nepal, Singha Durbar 2023)

Engineering Precision in a High-Protocol Venue

Challenge:
To host a prestigious anniversary celebration for the Investment Board Nepal within the highly secure and architecturally constrained environment of a Singha Durbar auditorium (typically a Prime Minister's boardroom). The venue featured a very low-height ceiling with delicate acoustic panels and had limited physical capacity for over 150 esteemed attendees.

Emazing’s Engineered Solution:
A thorough site survey was conducted, including an analysis of the structure above the false ceiling. A special custom-designed lightweight mounting truss was engineered and installed to support stage lighting without damaging the ceiling or compromising the venue's integrity. New acoustic panels were precisely cut to accommodate lighting fixtures. Critically, after the event, Emazing meticulously reinstalled the original acoustic panels, leaving the sensitive venue in its original condition. To overcome space limitations and include more participants, a seamless hybrid event model was implemented using Microsoft Teams.

Impact:
A grand and dignified anniversary event was executed flawlessly within a challenging, high-protocol environment. The hybrid model successfully expanded reach, and the venue was impeccably managed and restored, a testament to Emazing's professionalism and respect for client property.

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CASE STUDY DETAILS

2. Bankers’ Meet 2024 – Objective: Establishing as a “Must-Attend” Premier Event

Challenge: Building on the respect gained, the new objective was to transform the Bankers’ Meet into an event that Nepal’s banking CEOs would actively desire to attend, enhancing its prestige.

Emazing’s Engineered Solution: Renowned international FinTech futurist Brett King was secured as the keynote speaker. To make a familiar venue feel unique, Emazing introduced Nepal’s “first” 360-degree cylindrical LED screen (12ft diameter, 8ft high) in the pre-function area, displaying “high-tech holographic style animation.” The main hall featured luxurious sofa seating in F1Soft’s brand colors for all 200 guests, with custom side tables and lampshades intricately wired to the main event light mixer, dimming in sync with stage lights for a dramatic opening.

Impact: A VIP guest commented, “I have been to hundred of event in this venue. i never imagined that the hall could be setup in such a way.” F1Soft expressed their delight: “You guys never fail to amaze us.”

3. Bankers’ Meet 2025 – Objective: Grandeur on a Budget & Resilience in Crisis

Challenge: Maintain or exceed previous impact despite a limited budget, at a new venue with a high ceiling, and an extremely tight one-night setup window.

Emazing’s Engineered Solution: A massive 70ft by 14ft neoclassical structure was conceived as the stage backdrop, constructed from lightweight thermocol. To achieve precision for projection mapping under budget and time constraints, Emazing innovatively designed and built their own hot-wire CNC machine. An LED screen was seamlessly integrated. CRISIS: Moments before commencement, the main power generator failed, followed by the primary backup proving insufficient. Despite having a “backup for the backup,” Emazing’s team, demonstrating extraordinary composure and resourcefulness, immediately mobilized and installed an additional, more powerful generator. This instance is a particularly compelling mini-story of competence under extreme pressure.

Impact: The event proceeded flawlessly with only a 15-minute delay. The neoclassical structure and projection mapping delivered the intended “jaw-drop” impact. F1Soft expressed immense relief: “We were so scared when the generator failed. But after that it was flawless. Thank you.”

"Working with Nayla™ on our inclusive and diverse photography project has been a joy. They truly understood our vision and created a space where every individual felt celebrated and represented. Their – commitment to capturing authentic moments and embracing diverse stories was remarkable. The team's professionalism and ability to make us feel comfortable allowed us to express our true selves during the sessions. "

John Anderson
Project Manager